Legal

Atomix Website Privacy Policy

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit the Site, including when you browse our content or apply for a job through our careers pages.

Last updated: 01AUG26

1. Who We Are

This website (the "Site") is owned and operated by:

ATOMIX ENTERPRISES LTD, a company registered in England and Wales under company number 16187643, with its registered office at 18 Langton Place, Bury St Edmunds, Suffolk, United Kingdom, IP33 1NE; and

ATOMIX SOLUTIONS1 LTD, a company registered in England and Wales under company number 16190864, with its registered office at 18 Langton Place, Bury St Edmunds, Suffolk, United Kingdom, IP33 1NE,

referred to collectively as "we", "us", "our" or "Atomix". We are the data controller(s) of the personal data described in this Privacy Policy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit the Site, including when you browse our content or apply for a job through our careers pages. It is written to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect the following categories of personal data:

Site usage data: IP address, browser type, device information, pages visited, and referral source, typically collected via cookies and similar technologies.

Account data: if we grant you access to restricted content on the Site, your name, email address, and records of your login and access.

Contact data: name, email address, and phone number, if you contact us, register interest in our products, or subscribe to updates.

Recruitment data: if you apply for a role through our careers pages, we collect your CV/Resume, cover letter, contact details, employment history, qualifications, references, and any other information you choose to submit as part of an application.

Special category data: only where you choose to disclose it (for example, in a CV or diversity monitoring form), such as information about health or disability required for reasonable adjustments.

3. How We Use Your Information

We use personal data for the following purposes:

to operate, maintain, and improve the Site;

to respond to enquiries you send us;

to assess job applications, run recruitment processes, verify references, and communicate with applicants about the status of their application;

to comply with legal and regulatory obligations, including employment and equality law where relevant;

to provide and manage access to restricted content for authorised users;

to keep suitable applications on file for a reasonable period in case future vacancies arise, where you have consented to this or we have a legitimate interest in doing so;

to monitor and improve the security of the Site.

4. Legal Basis for Processing

Under UK GDPR, we rely on one or more of the following legal bases:

Consent, for example where you opt in to marketing communications or agree to us retaining your CV for future vacancies;

Legitimate interests, for example to operate the Site securely and to run an efficient recruitment process, provided this does not override your rights and interests;

Performance of a contract or steps towards one, for example where processing your application is necessary to consider you for employment;

Legal obligation, where we are required to process data to comply with the law.

5. Sharing Your Information

We do not sell your personal data. We may share personal data with:

third-party service providers who support our website hosting, IT, or recruitment processes (acting on our instructions and subject to appropriate safeguards);

professional advisers, regulators, and authorities, where required by law;

a successor entity, in the event of a reorganisation, merger, or sale of all or part of our business.

Any third party processing personal data on our behalf is required to keep it secure and use it only for the purposes we specify.

6. International Transfers

Where personal data is transferred outside the UK, we will ensure appropriate safeguards are in place, such as the UK's International Data Transfer Agreement or adequacy regulations, so that your data continues to be protected to UK standards.

7. Data Retention

We retain personal data only for as long as necessary for the purposes described in this Privacy Policy. Recruitment data for unsuccessful applicants is generally retained for a limited period (12 months) after the recruitment process ends, unless you have consented to longer retention for future opportunities, after which it is securely deleted or anonymised.

8. Cookies

We use cookies and similar technologies on the Site only as described in our Cookies Policy, which sets out what is used and why. Where any cookie or similar technology requires your consent, we will ask for it before it is set.

9. Your Rights

Under UK data protection law, you have the right to:

access the personal data we hold about you;

request correction of inaccurate or incomplete data;

request erasure of your data in certain circumstances;

object to or restrict certain processing;

request data portability, where applicable;

withdraw consent at any time, where processing is based on consent, without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us using the details in Section 12 below. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk if you believe your data has been mishandled.

10. Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

11. Children

The Site is not directed at children, and we do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can take appropriate action.

12. Contact and Complaints

For questions about this Privacy Policy, to exercise your data protection rights, or to raise a complaint, please contact us at [email protected].

13. Your Statutory Rights

Nothing in this Privacy Policy affects your statutory rights as a consumer or data subject under UK data protection law, consumer protection law, or any other applicable law. Where any part of this Policy conflicts with rights you hold that cannot lawfully be limited or excluded, your statutory rights will prevail.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated "last updated" date.